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Hong Kong Company Incorporation Package #HKLC03 - Incorporation plus Registered Office

Unless otherwise indicated, the Hong Kong company stated in this quotation refers to a private company limited by shares formed and incorporated in Hong Kong in accordance with the Hong Kong Companies Ordinance.

Hong Kong private company incorporation package for entrepreneurs who can provide their own Company Secretary but can NOT provide their own Registered Office. 

Summary

Our fees for the formation and registration of a private company limited by shares Hong Kong are HKD7,500. The fees quoted include our professional registration service, provision of a Hong Kong street address as registered office for one year and the payment of official filing fees to the Hong Kong Government.

For the purpose of registration of a Hong Kong company, the client needs to provide the proposed name of the company, the amount of registered capital, identity proof, such as Hong Kong identity card or passport or Certificate of Incorporation, and address proof, such as utility bill or address of registered office, of each person who will be the shareholder and director and the name and address of the Company Secretary.

The registration of a private company limited by share in Hong Kong can be completed within the same day, if both the shareholder and director are Hong Kong residents or Hong Kong registered company. If the shareholder and/or director is another corporation registered somewhere else, the whole process could take up to 5 working days.

If so requested, Kaizen can help client to open a bank account in Hong Kong or Singapore for the new Hong Kong company. our fees for this service are HKD4,500. In any case when the bank turns down our application and that the bank account cannot be opened successfully, Kaizen will refund half of the service fees, that is HKD2,250 to the client.

1.      Hong Kong Company Registration Fees

(1)    Hong Kong Company Pre- & Post- Incorporation

(a)     Name availability check

(b)     Preparation of Articles of Association and other incorporation documents

(c)     Professional service fees and government fees for the incorporation and first year business registration

(d)    Submit the incorporation documents to the Companies Registry

(e)     Collection of Certificate of Incorporation and Business Registration Certificate (valid for one year) form the Companies Registry once the company is duly incorporated;

(f)     Preparation of compliance corporate kit, including corporate seal, share certificates, register and minutes book

(g)     Minutes of first board meeting/Written resolution

(2)    Registered Office

Kaizen provides a Hong Kong street address as the Registered Office of your Hong Kong company. The address can be used for both the registration of your company and receiving mails, notices and letters sent from the Government.

Please take note that a mail forwarding fee of HKD50 plus actual postage per batch of mails processed and forwarded will be charged.

Total Fees: (1) + (2) = HKD7,500

Note: Kaizen can provide assistance to open corporate bank account with a leading international bank in Hong Kong, including preparation of certified incorporation documents as required by the bank, reviewing of bank account application documents prepared by client and liaison with the bank in respect of the bank account application. Please note the bank requires at least a director visit their HK branch personally for the purpose of due diligence. Kaizen’s fees for this service is HKD4,500. If the bank account cannot be opened successfully, Kaizen will refund half of the service fees, that is, HKD2,250 to the client.

2.       Payment Terms and Methods

Upon receipt of your order, we will issue an invoice to you for your settlement. We require full payment in advance.

If China or Taiwan official tax invoice is required, Value-Added Tax or Business Tax at the prevailing rate in the respective jurisdiction will be charged.

We currently only accept Hong Kong Dollar check, cash or TT and credit card through Paypal. A 5% handling fee will be charged if payment is made by Paypal.

3.       Basic Structure of a Hong Kong Private Company

The minimum requirements of a Hong Kong company are as follows:

• One shareholder, one director, one company secretary and one registered office
• Shareholder can be natural person or corporation and no restrictions on nationality
• Director can also be another corporation and no restrictions on the nationality; however, at least one natural person be appointed as director
• Shareholder can be appointed as director
• Company secretary can be a Hong Kong resident or company; director can also act as company secretary provided that there are two or more directors
• Minimum share capital is HKD1; unless otherwise advised, a company will be incorporated with a share capital of HKD10,000 and 10,000 shares
• The registered office must be located in Hong Kong

4.       Step by Step Guide to Register Your Hong Kong Company through Kaizen

(1)     Clients place an order for incorporation with Kaizen and provide the documents and information listed in Section 6 to Kaizen by email or fax or post. Advance payment should be settled at the same time.

(2)     Kaizen performs a name availability search in the Register of Companies maintained by the Hong Kong Companies Registry and confirm with clients whether the proposed company name(s) is/are available for registration or not.

(3)     After confirmation of the availability of the proposed name, Kaizen then prepares incorporation documents;

(4)     Kaizen then arranges to have the documents signed by the directors and shareholders. Please note for online registration, the incorporation documents will be submitted to the Companies Registrar without physical signature.

(5)     Kaizen then files duly signed incorporation documents with the Companies Registrar for registration. After 5 working days, Kaizen collects the Certificate of Incorporation and Business Registration Certificate from the Companies Registry.

(6)     Kaizen now proceeds to place an order for manufacturing of company seal and chops and printing of Articles of Association (the whole set of documents together is known as company kit).

(7)     Kaizen arranges to deliver to you the Company Kit. The whole registration process is then completed. All the documents evidencing

4.       Time Frame to Incorporate

Generally, the incorporation process can be completed within 2 working days. If the proposed shareholders and directors of the company is a corporate entity, it would be completed within 6 working days. The date is counted from receipt of duly signed the incorporation documents by the Companies Registry.

5.       Materials Required for Incorporation of Hong Kong Company

Client needs to provide the following documents and information to Kaizen by email or fax or post for purpose of incorporation:

(1)     Proposed company name (Hong Kong Company Names Guidelines), either in English only or Chinese only or both;

(2)     One photocopy of passport (or identity card for Hong Kong resident) and residential addresses proof (such as utility bill or telephone bill) in respect of each shareholder; if shareholder is another corporation, please provide Certificate of Incorporation and registered office;

(3)     One photocopy of passport (or identity card for Hong Kong resident) and residential addresses proof (such as utility bill or telephone bill) in respect of each director; if director is another corporation, please provide Certificate of Incorporation and registered office;

(4)     Amount of share capital, percentage of shareholdings if more than one shareholder. Unless otherwise advised, the amount of issued capital will be HKD10,000 (10,000 shares) if there is only one shareholder;

(5)     The full name and residential address or registered office address of the person to be appointed as Company Secretary of the new company;

(6)     Basic background information of the new company, such as the principal business activities, the products to be traded or services to be provided, the location of suppliers and customers, the expected turnover of the first year etc.

7.       Registration Documents Returned to Client after Registration

After the company is officially registered, Kaizen will return the following documents and materials for retention:

(1)     Original copy of Certificate of Incorporation;

(2)     Original copy of Business Registration;

(3)     10 printed copies of Articles of Association

(4)     20 copies of share certificate;

(5)     One statutory book (members register, directors register and secretaries register);

(6)     One company chop and one Common Seal;

(7)     A set of activation documents

8.       Annual Maintenance

After a company is officially registered in Hong Kong, it is required to comply with the maintenance requirements such as holding annual general meeting, updating books of accounts, auditing of financial statements and filing of tax returns. Our fees for some of these services are determined by the nature of business and volume of transactions. The fees listed in the table below represent the minimum maintenance costs that the owner of a Hong Kong company should budget for and are provided as a reference only and the actual costs could be higher.

Schedule 1 – Hong Kong Company Maintenance Fees

For a more detailed description of the compliance requirements and the related costs, please refer to our another memorandum titled “Hong Kong Private Company – Compliance and Maintenance Fees Schedule”.

If you wish to obtain more information or assistance, please visit the official website of Kaizen CPA Limited at www.kaizencpa.com or contact us through the following and talk to our professionals:

Tel: +852 2341 1444

Mobile: +852 5616 4140, +86 152 1943 4614

WhatsApp/ Line/ Wechat: +852 5616 4140

Skype: kaizencpa

Email: info@kaizencpa.com